Bacap mail Outlook. Do not worry, I'll explain everything now! How to use the tool for creating backup copies of personal folders to automate the backup process of PST files

01.11.2020

Automating Outlook Backup Backup Tasks

Outlook backup can be created both when you start the task manually and using a predetermined schedule (with the frequency of tasks from months to minutes), or as a reaction to a system event (for example, backup when you connect a USB disk to a PC).

Specialized Plugin for Bacap Outlook

Other features and functions Handy Backup

How to make a backup of Outlook with maximum comfort and efficiency? Use Handy Backup backup features, such as:

Convenient graphical interface that allows you to control all aspects of work.
Compression and encryption of the backup data at the request of the user.
Calling external programs or batch files before and / or after completing the task.
Storage of backup data stamped dates and creation times.
Run in the "silent" mode as a Windows service.

How to make a copy of Outlook with Handy Backup?

Tip: We recommend copying Outlook after checking (regular or manually running) PCs to viruses and clean mail folders from spam and unwanted letters. This allows you to significantly reduce the cost of time on the Outlook backup.

Restore Folder Inbox in Email Outlook

The restoration of Outlook from the backup is best done in automatic mode. Create a task as described in the user manual, and select the recovery task.

If you want to recover Outlook to a new machine or to a new folder (for example, to transfer data from an old computer) - just click on the Recovery Dialog "Change location" button and select a new place to recover data!

PST Outlook Recovery Using File Manager

In some cases for recovery folder included in Outlook It is easier to copy the * .pst file where Outlook letters are stored, in the desired folder from Outlook backup directory manually using any file manager (for example, Windows Explorer / Explorer).

This operation will be available to you only if you have not selected data encryption at the Outlook copy creation stage, and the Handy Backup program saved the data in the native (source) format.

Try Handy Backup to create backup Outlook Mail right now -
Download and install a free full-featured trial version for the 30-day period!

If an Outlook application is installed on the computer, with it you can transfer emails, contacts and calendar elements from one email account to another.

For example, you have an Office 365 mailbox and Gmail account. You can add them to Outlook. You can use Outlook to export elements from the Gmail account and import them in the Office 365 mailbox.

Export items by creating a PST file. This Outlook data file contains messages and other Outlook elements and is saved on the local computer. For information on how to import elements after export, see the article Import Letters, Contacts and Outlook Calendar from the PST file.

Export letters, contacts and calendar from Outlook to PST file

Use one of the following export instructions listed below.

Office 365: Export elements from Office 365 mailbox to PST file

Add your Office 365 email account to Outlook Appendix, such as Outlook for Office 365, Outlook 2016 or 2013. You can then move letters, contacts and calendar elements in the Office 365 mailbox using Outlook.

Outlook without Office 365: Export Outlook elements in a PST file

Outlook data stored in the PST file can be transferred to another place. You can save the PST file in ONEDRIVE, and then download it to a new computer. You can also save to portable media, and then import email, contacts and calendar in Outlook.

Outlook 2010: Export Outlook elements in a PST file

Outlook 2007: Export Outlook elements in a PST file

Outlook data stored in the PST file can be transferred to another place. Save the PST file in ONEDRIVE, and then download it to a new computer. Save to portable access media anywhere, and then import email, contacts and calendar in Outlook.

What data are exported?
Important: If you use the Exchange caching mode, Outlook will export only the items already located in the cache. By default, your cache contains elements in the last 12 months. To export data for more than 12 months, you first disconnect the Exchange caching mode. For more information, see Enabling or Disable Exchange Caching Mode.

When to export (create a backup) and import a PST file?

The standard Microsoft Office 2007 package includes an Outlook e-mail program. Most of the working computers this package is installed, so for system administrators, the ability to configure and save the electronic correspondence of its users.

Periodically, it becomes necessary to transfer user data to another computer, including email, or reinstall the operating system on the same work computer. And before removing the old mail program or format a hard disk, you need to save email messages and an Outlook address book.

Outlook 2007 and Outlook 2010 backup

Unlike Outlook Express backup, you can back up your email and address book in Outlook 2007 and Outlook 2010 using the built-in save function to the file.

Recommendation: Do not save a spare copy of the email to the hard disk section, which is subject to conversion or cleaning. In most cases, this is a C drive. Keep the PST file to other disk partitions, or to portable data media or network storage.

Email Restore From PST File

After reinstalling Windows or when transferring mail to another computer, you can recover all mail data from the backup (PST file).

All emails and email contacts will be restored in the form in which they were when saved to the file.

When reinstalling operating system Or the change of computer you will probably wanted to lose messages of your mail client. In principle, they should not disappear anywhere, but there are different cases. Even if you do not plan any actions with your computer, it is better to progress and create a backup copy of all your letters.

How to save letters in Outlook

When using any way, together with the letter, its attachments are preserved, but it is impossible to preserve only the attachments without writing an individual script.

Saving certain letters

Selective saving mail is exactly the way that is usually understood under the preservation of the letter. It is intended to save certain letters, but nothing forbids thus keeping all his mail.

Highlight the required letter you need (press the left mouse button, like when opening) and go to the File tab.
Highlight the letter you need and go to the File tab.
Click "Save As".
The standard document saving window opens. Save the letter to the place you need.
Select the folder and save the letter to the right place.

How to highlight a few letters

If you select a few letters and proceed to save, all selected are saved. There are two options to do this:

to highlight some specific letters, press each of them with the ctrl pinch;
you can select all letters in the group using the Ctrl + A keyboard key (first press on one of the letters so that the general selection command applies to the panel with letters).

Export (saving) of all letters to the PST file

This method implies the creation of a PST file, which will include all letters and their attachments.

Go to the "File" tab, click on "Open and Export" and open "Import and Export". In Outlook 2010, the path to this window will be different: "File" - "Parameters" - "Optional" - "Export".
Go to the "File" tab, click on "Open and Export" and open "Import and Export"
Select "Export to File".
Select in the "Export to File" window and click "Next"
Select Outlook Data File and click "Next"
Select your mailbox and check "Enable invested folders". Exports from several boxes at once is not possible.
Select your mailbox and check "Enable invested folders"
Select the path for the created file and click Finish.
Select the path for the created file and click Finish
In the next window, you will be offered to put a password for the file being created. Just click OK.
Click OK if you do not want to enter the password every time to access the saved mail

Where Outlook stores letters

Outlook has its own PST file in which all your mail is saved. This file is similar to the creation of which was described above. It can be located in different places.

Possible paths to the PST file for Outlook 2016 and 2013:

disc: \\ Users \\<имя пользователя>
disc: \\ Users \\<имя пользователя>\\ Roaming \\ Local \\ Microsoft \\ Outlook;
disc: \\ Users \\<имя пользователя>\\ Documents \\ Outlook files;
disc: \\ Users \\<имя пользователя>\\ My documents \\ Outlook \\ files;
disc: \\ Documents and Settings \\<имя пользователя>

Possible paths to the PST file for Outlook 2010 and 2007:

disc: \\ Users \\<имя пользователя>\\ APPDATA \\ LOCAL \\ Microsoft \\ Outlook;
disc: \\ Users \\<имя пользователя>\\ Local Settings \\ Application Data \\ Microsoft \\ Outlook.

Video: Export and import data Outlook

How to recover letters

Under restoration, many understand two completely different actions: import from the PST file and restore the remote message. We describe both of these actions.

Import (recovery) letters from the PST file

This method implies the presence of your PST file. How to create it, described above.

Open the Import and Export window, as when exporting, and select "Import from another program or file".
Select "Import from another program or file" in the window that opens
Select Outlook Data File.
Select from the Outlook Data File list and click "Next"
Specify the path to the file. If it is possible to match the letters available in Oulook with messages from the PST file, pay attention to the settings and select the desired one.
Specify the path to the file using the "Overview ..." button and click "Next"
Select the entire "Outlook data file", select the account to which you want to export the letters, and click Finish.
Select the entire "Outlook data file", select the account to which you want to export letters, and click Finish

Video: Data Imports in Microsoft Outlook 2010 from PST file

Restoration of remote letters

If you cleaned the Outlook's internal basket, it will not work to restore the letter.

In the folder panel, open "remote". What to see this panel in Outlook 2016 and 2013, click "All Folders" or Running Arrow on the left side of the window.
Open "Remote" in the folder panel
Click on the desired letter right-click, select "Move", and then the first proposed option (it will be a folder from which the letter was deleted).
Click on the desired letter right-click, select "Move", and then the first proposed option
If you have Outlook 2010 or 2007, there will be no such option. Select "Other Folder" and specify the path yourself.
Select "Other Folder" and specify the path yourself

How to archive letters

Previously mentioned about the main Outlook PST file. Over time, more and more letters and investments accumulate in it, according to which its size is growing. To free part of the space on your hard disk, you can enable archiving.

Archiving letters in Outlook is not divided into automatic and manual.

Archiving involves the transformation of one or more folders with letters (inside the PST file) to the archive. The folders themselves will not change for you, but everything that is there now and will fall in the future, will shrink.

Possible problems with letters

As in all products of Microsoft Office package, there are sometimes problems in OtLook, but they are all solved very simply. Causes are most often consistent with the wrong settings of the mailing client.

Outlook notes letter as read

If the letter is noted as read regardless of whether you read it or not, go to the "File" tab and open the "Parameters".
Go to the "File" tab and open "Parameters"
Go to the "Mail" section and open the "Reading Area ...".
Remove the box from the first item and click OK

Outlook does not march read letters

If the read letters are not marked - as in the case of the previous problem, it is necessary to go to the reading area settings. Tick \u200b\u200bthe checkbox item "Mark as read when selecting another message" and click OK.

Drag the slider until you stop right and click Next

In subsequent windows do not change anything. After that restart Outlook.

Creating backups - or storing information on an additional medium - the case is useful. Mail is rarely lost, but it is better to still have insurance, especially if there are important data in messages. Try to periodically save a file with letters, even if you do not plan any changes.

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